Tools
We set up the tools you trust, and make them talk.
Most small businesses already have the tools. They just do not talk to each other, so the same job gets typed into three apps.
By what they do for your business.
The tools we set up and connect, grouped by what they do. Not a menu to work through, most businesses need only a few. A short session works out which ones are yours.
Work and projects
Microsoft 365
Trello
Asana
Notion
ClickUp
Files, docs and comms
- Microsoft 365
Google Drive
Dropbox
Slack- Microsoft Teams
Zoom
WhatsApp Business
Accounting and money
Xero
MYOB
QuickBooks
Reckon
Hnry- Dext
Payments and POS
Square- Tyro
Stripe
Afterpay- Zip
Lightspeed- HICAPS
Coinbase- Kraken
- crypto & stablecoin (opt-in)
Sell online
Shopify
WooCommerce
eBay
Etsy
BigCommerce- Square Online
Amazon Australia
Shipping and fulfilment
- Australia Post
- Sendle
- Shippit
- Starshipit
- CouriersPlease
- Aramex
- DHL, FedEx or UPS for overseas
Bookings and jobs
ServiceM8
Calendly
Tradify
simPRO
Fresha
Cliniko
AroFlo- Square Appointments
Rostering and HR
Deputy
Employment Hero
Tanda
Customers and sales
HubSpot
Salesforce
Zoho CRM
Capsule
Website
WordPress
Squarespace
Wix
Webflow- GoDaddy
Marketing and social
Meta (Facebook, Instagram)
Google Business Profile
Mailchimp
LinkedIn
TikTok
Klaviyo- Later
Delivery and order-ahead
Uber Eats
DoorDash
me&u
Bopple- Hey You
- Square Online Ordering
AI helpers
ChatGPT
Google Gemini- Microsoft Copilot
Claude
Perplexity
What connects them
Zapier
Make
n8n- Microsoft Power Automate
- HubSpot Workflows
All names belong to their owners and indicate tools we set up and work with, not partnership or endorsement. Our fixed-price recipes cover a standard set-up we have built many times. Anything outside it is scoped and quoted before it starts.
So your tools do the double entry, not you.
Every one of these is a handoff between tools you already pay for, set up so the same number is not typed twice. A person still approves anything customer-facing, financial or going to the books. None of it replaces your staff.
Sales into your books
Square, Shopify or Stripe into Xero or MYOB, so takings reconcile without manual entry.
Receipts into your ledger
Photo a receipt and it lands as a record with Dext, ready for your accountant.
Job into invoice and payment
ServiceM8 or Tradify to Xero, with an on-site card payment. The biggest time saver for trades.
Lead into your customer system
Website forms and social messages into HubSpot or Pipedrive, so nothing falls through.
Booking into calendar and deposit
Calendly into your calendar, your customer system and a Stripe deposit, no back and forth.
Job done into a Google review
A finished job triggers a review request, building the trust signal that wins local search.
Missed call into a text
Miss a call and the customer gets a text and a follow-up task, so a missed call is not a lost job.
One inbox, one brand
Personal Gmail and scattered files moved onto a business-domain Google Workspace or Microsoft 365, backed up and secured.
What it looks like for a business like yours.
Four short examples of how the pieces fit together. Open the one that sounds like you. These are examples, not fixed packages, and we work out the version that fits you.
Cafe or restaurantOne venue, a POS, two delivery tablets that beep at different times, and a menu that drifts out of sync everywhere.
- Build the menu once, and it pushes to dine-in, the QR menu and both delivery apps, so it stops drifting.
- Delivery orders land on the same kitchen screen as everything else, not three tablets.
- End of day, the POS posts sales, fees and commissions to Xero as one clean summary.
- Your own order-ahead page lets regulars order direct, so those orders carry no app commission.
- A finished visit asks happy customers for a Google review, and routes unhappy ones to you first.
- Lightspeed
- Square
- Tyro
- Zeller
- me&u
- Deliverect
- Doshii
- Deputy
- Xero
The payoff one screen, one synced menu, takings that reconcile overnight, and regulars ordering direct so you keep more of the roughly 30% the apps take.
Solo tradieQuoting from the ute, chasing invoices at 9pm, and missed calls that quietly become lost jobs.
- An enquiry becomes a job card with photos, notes and the address in one place.
- The quote goes out from your phone on site, and an accepted quote becomes the invoice.
- Card payment on the spot, and the job posts through to Xero without typing it in twice.
- A missed call sends the customer a text and puts a follow-up task on your list.
- A finished job asks for the Google review that wins you the next local search.
- ServiceM8
- Tradify
- Xero
- Square
- Stripe
- Google Business Profile
The payoff quotes go out same-day, invoices get paid faster, and no missed call turns into a lost job.
Retail or boutiqueA shop counter and an online store that disagree about what is in stock.
- One product list runs both the counter and the website, so stock counts stay honest.
- A sale in either place updates the other, and the daily takings post to the books.
- Customers join your list at the counter and online, with consent, in one place.
- An abandoned cart and a we-miss-you nudge go out on their own, queued for your approval.
- Reorder alerts fire before you run out of the thing that sells.
- Square
- Lightspeed
- Shopify
- Xero
- Mailchimp
- Klaviyo
The payoff stock you can trust, a list you own, and the follow-up happening without you remembering to do it.
Salon, barber or beautyBookings by DM, a no-show problem, and a client list that lives in someone's phone.
- Clients book themselves online, and the calendar is the single source of truth.
- A deposit at booking and an SMS reminder cut the no-shows.
- Rebooking is offered at checkout, so the next visit is locked in before they leave.
- Takings and staff hours flow through to the books and payroll.
- Happy clients get asked for a review, and quiet weeks get a gentle nudge to the list.
- Fresha
- Timely
- Square
- Xero
- Deputy
- Mailchimp
The payoff a full book, fewer no-shows, and a client list the business owns rather than a phone.
Clinic, venue, market stall, office or something else? We have flows for those too. That is what the quote is for.
Crypto and stablecoin, the honest way.
One quiet option beside Square, Stripe, Tyro, Zeller, Afterpay and Zip. The customer pays in crypto, the gateway converts, and you are paid in AUD. You never hold crypto, keys or volatility. We never push it, and it never goes on a business that does not want it.
The three ways it can settleOnly the first one suits a typical shopfront. Open this if you are curious, skip it if you are not.
- Settle to AUD
- The default, and the right answer for almost everyone. The gateway converts and your business is paid AUD, with no volatility held. AUSTRAC-registered Australian ramps. Reconciles into Xero or MYOB like any other payment line.
- Settle to stablecoin
- Only with a real reason, usually cross-border. You are paid a stablecoin and convert when you choose. A stablecoin is not legal tender, so the convert and the tax timing are your accountant's call, not ours.
- Non-custodial, direct-to-wallet
- On-chain-native only, a B2B option. The business holds its own keys and carries the security risk. We do not warrant security, and the specialist work is referred.
We do not give financial or tax advice, we do not hold custody, and we are not an exchange. Availability is verified for your ABN at quote time.
Building on-chain yourself, a protocol, a token or a dApp? That is a separate conversation on our B2B side, not this local setup. Say hello at hello@bitbibit.studio.
Answered plainly.
What does bitbibit actually do?
We set up and connect the software you already pay for so it works as one system you own. We map the admin and customer flows, then connect the tools so orders, payments, bookings, the books, email and loyalty hand off automatically. A person approves anything customer-facing, financial or going to the books.
How much does it cost?
It depends on what you already run, which is why the quote is free and comes back within one business day. You get one fixed number with a cap it cannot go past, so the figure you approve is the figure you pay. Nothing starts and nothing is owed until you say go.
How long does it take?
The quote tells you, because it depends on the job. Most of what we do is measured in days rather than months, and we stage it so the piece costing you the most gets fixed first instead of everything landing at once.
What happens if something breaks after you finish?
Small fixes to work we did are on us. If a tool changes its own pricing, or the way it connects to everything else, we tell you what it means and what your options are. New work gets a new quote, and you will never get an invoice you have not already approved.
Are you a bookkeeper or an accountant?
No. We connect and automate the software, your accountant owns the numbers, GST and BAS. We build the pipe that gets clean data into Xero, MYOB or QuickBooks, but we do not do your books or give tax advice.
Which tools do you work with?
The ones you likely already use, across work, accounting, payments and POS, e-commerce, bookings and jobs, customer systems, marketing, AI, and the tools that connect them all. The full list is above, grouped by what each tool does.
What do you build yourselves?
Loyalty programs, workflow and automations, newsletters and email that gets opened, and surveys. Each is built to fit how you trade, following the same method: userflows, then inputs and outputs, then the connected objects, then a cohesive build.
Do you offer cryptocurrency payments?
Yes, as one quiet opt-in option beside Square, Stripe and Afterpay, and only if you ask. Non-custodial: the customer pays crypto, the gateway converts, and you are paid in AUD and never hold crypto or volatility. We use AUSTRAC-registered Australian providers, we are never the exchange, and we never give financial or tax advice.
Do I keep ownership of everything?
Yes. You own the system, the logins, the data and the customer list. We build it, document it, train your team and step back. Nothing is locked to us.
Who approves things that go to customers or the books?
A person always does. Anything customer-facing, financial or going to the books waits for a human to approve it. The automations do the repetitive work; a person stays in the loop on anything that matters.
Will this replace my staff?
No. It removes the double typing and the handoffs that fall through, so your team spends its hours on the work that needs a person.
What if I run a privacy-sensitive business like a health clinic?
Sensitive information stays where it belongs: patient health data inside the practice software (Cliniko or Halaxy), the marketing list limited to name and email and kept separate, reporting de-identified, and a person approving anything clinical or financial. Health-information handlers are covered by the Privacy Act 1988 at any size.
Are you based in Brisbane?
Yes. We work with Australian businesses and set things up to be AUSTRAC-aware, Spam Act 2003 compliant on email and SMS, and mindful of the Privacy Act 1988 and the 1 October 2026 card-surcharge ban.